SoloPoint Insights

Crafting Effective Follow-Up Notes for Engineering Job Seekers

Still waiting for news on your engineering job application? Tired of being left in the dark after an interview? 

Just like waiting for a Valentine’s Day surprise, the anticipation of hearing back on your job interview can be both exciting and nerve-wracking. In today’s fiercely competitive job market, a well-crafted follow-up can be a game-changer to get the update you need. Here are some tips on how, when, and where to craft an effective follow-up:

How to approach follow-up letters…


  • HR Manager / Recruiter: Focus on overall fit, professionalism, and alignment with company culture.
  • Technical / Engineering Manager: Highlight technical expertise, problem-solving skills, and understanding of technical concepts.


  • 1st follow-up: It’s recommended to follow up within 24 hours after an interview.
  • 2nd follow-up: If the recruiter mentioned a specific timeline, wait two or three days after their expected response date. If no timeline was provided, consider following up after one week.
  • 3rd follow-up: If you haven’t received a response for two weeks after your interview, you can reach out for a 3rd follow-up to stay in touch.
  • How should I contact the recruiter?
    • The most effective method for follow-up is typically through email—it’s less intrusive and allows recipients to respond at their convenience. However, it’s important to consider individual preferences. If you’re aware that the recruiter prefers phone calls or LinkedIn chat, opt for one of those alternatives instead.


There are 3 basic follow-up emails you can send after a job interview: 

  • 1st follow-up: Post-interview thank you email
    • To send a thank-you note expressing appreciation for the recruiter’s time and reaffirming enthusiasm about the role. Not generally intended to inquire about their decision.
  • 2nd follow-up: Status check + skills flex
    • To inquire about your application status after not receiving feedback for a period. In this email, express your desire to add value to the organization, and reiterate your specific skills and experience that directly addresses what the employer is seeking. 
  • 3rd follow-up: Staying in touch – ask for a decision
    • To establish ongoing communication and express continued interest in the company.  Ask for a decision and reestablish that you would appreciate the opportunity to demonstrate how you can be a valued member of the team.


The average response time after an interview varies among employers, around 44% of candidates receive feedback within a few weeks of applying, while 37% get feedback within one week. Response times vary by industry. In manufacturing, offers can be received in less than 16 days, whereas engineering roles may require up to 30 days, rendering them typically the slowest to fill.

With slow feedback and extensive hiring timelines, crafting and implementing strategic post-interview follow-ups can help capture recruiters’ attention and prompt a reevaluation of your resume. 

SoloPoint Solutions has years of experience guiding Mechanical, Electrical, and Manufacturing engineers on their job-hunting journey. Contact our Technical Recruiters to get started on your job search today:

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